- People get into small groups of 3 to 5 and determine what is working well with their team and what they would like to be better in 100 days. Phrasing the activity in ‘present into the future’ allows the team to create solutions and small steps for improvement.
- Flip chart paper
Split the people into teams of 3 to 5 (they can be people who work together or not, you decide what is best).
Ask them to split their flip chart into 3 columns
- Working Well
- 100 Days What is Better.
Here are what those 3 columns mean:
- What is distinctive about this team, what makes your team unique, different from other teams?
- What is working well enough? Meaning that it does not need extra effort and focus, it is “good enough”?
In 100 Days What is Better
- Looking out 100 days what would you like to be better?
The teams have 20 to 30 minutes (feel free to change the times as needed) to write out what they feel is necessary for each column.
Processing and Application
Ask each team to share what they have listed, allow some questions and feedback from the other teams.
Keep the focus on the questions and what small steps and solutions can be put into practice, plus celebrating what the team is already doing well.
Let the teams do the work, if they ask questions, remind them that they have the knowledge and skills needed to identify what is distinct, working well and changes to make within 100 days.
What to do Next?
Below is the email of ‘What next’ sent to a team who completed the activity.
I typed up the notes from the flip-charts.
Here is what I recommend:
- Read through the notes and reflect on how great your team is
Take 3 to 4 days and just think about what makes the team distinctive, is working well enough, and improved in 100 days
- Go through the 100 days column and choose 1 or 2 things (each of you) that you can tackle as a director and make happen
- Send the list to the rest of the team (ask them to do the same as above).
- Ask everyone to create an action plan with goals, objectives, timeframes and measures of success for the 1 or 2 they can make happen.
- These ‘action plans’ should be small steps (able to complete in 100 days) and something that person can do with their knowledge, skills, resources and time.
- Gather all these ‘action plans’ review them and determine what you can do as leaders to supply the necessary resources, training, autonomy, and follow-up to accomplish these things.
- Develop a monthly (or shorter) quick check-in form or phone call or question and answer or checklist or whatever works to keep on the improvement being done.
- 100 days done, look at ‘what got accomplished?’ ‘how will we share what is being done?’ ‘in what ways might we recognize this work being done?’ ‘what’s next?’
- Smile and remember that you have a real kick ass team, that people respect, admire and want to spend time with.
I am going to follow up in 2 weeks to see what is going on…and what is better…have some things to share.
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